Contents & Topics
Related Information
Noteworthy Policies: Conflict of Interest
As part of the performance of official functions, each AREF employee is subject to Federal Conflicts of Interest. Each employee shall sign a “Standards of Ethical Conduct and Related Responsibilities of Employees” at the beginning of their work with the Foundation.
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Policies & Procedures


Hiring Overview

Equal employment opportunity will be provided to all staff and applicants without regard to race, color, religion, disability, sex, age, or national origin. All job advertisements for the Atlanta Research and Education Foundation must include that we are an Equal Opportunity Employer. "AREF is an Equal Opportunity Employer and complies with the provisions of the Americans With Disabilities Act (ADA)."

The Job Description Worksheet must be completed and posted while you are searching for a new employment candidate. The announcement must be posted for five (5) business days before an individual can be provided with a job offer. To complete the Job Description Worksheet:

  • Visit http://www.atlaref.org to create an AREF Online account.
  • Once created, login and click on “Human Resources Management” under the AREF Online Main Menu.
  • Click on “Add New Job Posting” under the “Job Announcements” menu.

Once the job description is submitted, it will be reviewed by AREF’s Administrative Office for approval. The approval status will be communicated to you within five (5) business days.

Once the position has been approved and is posted online, you may request that all potential applicants, with whom you’ve had direct contact, apply online via http://www.atlaref.org by uploading his/her resume or CV. If a candidate has been identified as the incumbent, contact the AREF Human Resources office and, upon approval, we will prepare the job offer letter. No one may begin working until they have received and signed a job offer letter from AREF.

Submit the job application form, resume and new hire memo to the AREF HR Manager. The new hire memo must have the signature of the Principal Investigator for whom the employee will be working. An email from the Principal Investigator regarding salary will suffice. All e-mails regarding new hires should be directed to AREF Human Resources. Please be sure to mention the new employees name, social security number, home address, start date, Position Title / project, supervisor and salary.

All AREF employees must receive a VA "Without Compensation" (WOC) appointment.

Please Note: Positions that require or intend to hire licensed medical physicians or practitioners will be reviewed with an AREF Approving Official.

Intergovernmental Personal Act (IPA)

AREF meets IPA mobility assignment program requirements and is eligible to participate in the IPA program. IPA mobility program regulations provide for the certification of a nonprofit organization which has as one of its principal functions the offering of professional advisory, research, education, or development services, or related services, to governments or universities concerned with public management.

Types of Employees (Definitions)

Full-Time Employee: 40 hours worked each week. The standard basic tour of duty is generally eight (8) hours a day, five days a week. Employees must notify their supervisor and the Foundation before any changes are implemented. The employee is eligible for all benefits offered by the Foundation.

Part-Time Employee: 20-39 hours worked each week. The standard tour of duty is determined by the direct supervisor and the employee and submitted to the Foundation’s HR Manager.The employee is eligible for all benefits offered by the Foundation. Premiums are pro-rated in accordance with the hours scheduled per week.

Temporary Employee: A temporary employee is one that is hired for a term of 90 days or less. During that period of time, the employee is not eligible for any benefits that the Foundation offers. If employment is continued beyond the 90 days, annual and sick leave will be accrued from the initial start of employment and the employee will be treated under the regular employee guidelines.

Intermittent Employee: An intermittent employee is one that is hired to work on an “as needed” basis with no set tour of duty. An intermittent employee is not eligible for any benefits that the Foundation offers.

Professional Exemption Test
To be exempt, a professional employee must meet the following conditions. Performs work, as a primary duty, that:

  1. requires advanced knowledge or creativity in a field of science or learning customarily acquired by a prolonged course of specialized intellectual instruction and study, such as (a) teaching, tutoring, instructing, or lecturing by an employed teacher certified or recognized in the school system, etc., for which the teacher works, or (b) computer systems analysis, computer programming, software engineering, or other similarly skilled computer software work; or is original and creative in a recognized field of artistic endeavor, with a result that depends primarily on the invention, imagination, or talent.
  2. Consistently exercises discretion and judgment in carrying out job duties.
  3. Performs work that is mainly intellectual and varied, with a result that cannot be standardized for a given period of time.
  4. Spends no more than 20 percent of the work week on activities that are not essential and necessary to the professional duties described above.
  5. Earns a salary or fee of at least $455 a week, excluding board, lodging, etc.

Exceptions:
An employee who does not meet the above tests is still an exempt professional if he or she meets the following conditions:

  1. Earns a salary or fee of at least $455 a week excluding board, lodging, etc.
  2. Performs, as a primary duty, learned professional work that requires consistent discretion and judgment or artistic professional work that requires invention, imagination, or talent.

The following employees can earn less than the minimum salary requirement and still qualify as exempt professionals:

  1. Holders of valid certificates or licenses to practice law or medicine who are actually practicing law or medicine;
  2. Physicians with degrees who are in intern or resident programs, or;
  3. Teachers who are certified or recognized in the school system, etc., where they are employed.
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