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Related Information
Online Timekeeping & Leave System

Beginning March 12, 2010, AREF employees will submit all time and attendance information (including leave requests) using ADP Workforce Now Timekeeping.

Training tutorials are available to all department supervisors and timekeepers via > Human Resources > Employees > Timekeeping & Leave.

Human Resources

Timekeeping & Leave Policies

Timekeeping and leave policies and procedures vary depending on whether your position is categorized as 'non-exempt' or 'exempt.' Requirements for each type of position are outlined in our hiring policies. For questions about the categorization of your position, you should contact AREF Human Resources.

AREF uses ADP Workforce Now for timekeeping and leave requests. Your username and password are assigned by ADP during the first-time registration process.

Access the ADP Workforce Now Timekeeping System

  1. Visit the ADP Workforce Now Login page.
  2. Your User Name is the first letter of your first name, followed by your complete last name, then "@aref". The username is not case-sensitive. For example, if your name is Jane Smith, enter: jsmith@aref.
  3. Your Password was originally provided by ADP via email. Contact Human Resources if you have forgotten and need your password reset.

Non-Exempt Employees
Daily timekeeping is only necessary for non-exempt employees. Additionally, non-exempt employees must enter leave requests (vacation time, sick days, etc.) using the ADP Workforce Now product. At the end of each pay period (a calendar is located below), your supervisor reviews a log of your hours and submits your schedule to AREF HR for payroll processing. Supervisors also review and approve leave requests as they are submitted through this system.

Exempt Employees
Exempt employees are only required to enter leave requests (vacation time, sick days, etc.) using the ADP Workforce Now product. After you submit leave requests online, your supervisor will review and approve these requests. All exceptions to your regular schedule must be entered on or before the last day of each pay period.

2017-2018 AREF Payroll Calendar & Deadlines

Timecards Due
The final day in the pay period you may enter your time into the timekeeping system.

Approval Due
The date on which the timekeeper must approve employees' time sheets no later than 9:00 p.m. that day.

Special Timekeeping Dates
Highlighted cells indicate a change in the schedule due to banking holidays. The affected date is marked with an asterisk (*). Timecards must be completed by 10:00 a.m. and approvals must be completed by 4:00 p.m. that day.

Pay Period Begins

Timecards Due

Approvals Due

Pay Day

Dec 17 2017

Dec 29*

Dec 29*

Jan 5 2018

Dec 31

Jan 12 2018*

Jan 12 2018*

Jan 19

Jan 14 2018

Jan 27

Jan 29

Feb 2

Jan 28

Feb 10

Feb 12

Feb 16

Feb 11

Feb 24

Feb 26

Mar 2

Feb 25

Mar 10

Mar 12

Mar 16

Mar 11

Mar 24

Mar 26

Mar 30

Mar 25

Apr 7

Apr 9

Apr 13

Apr 8

Apr 21

Apr 23

Apr 27

Apr 22

May 5

May 7

May 11

May 6

May 19

May 21

May 25

May 20

Jun 2

Jun 4

Jun 8

Jun 3

Jun 16

Jun 18

Jun 22

Jun 17

Jun 29*

Jun 29*

Jul 6

Jul 1

Jul 14

Jul 16

Jul 20

Jul 15

Jul 28

Jul 30

Aug 3

Jul 29

Aug 11

Aug 13

Aug 17

Aug 12

Aug 25

Aug 27

Aug 31

Aug 26

Sep 8

Sep 10

Sep 14

Sep 9

Sep 22

Sep 24

Sep 28

Sep 23

Oct 5*

Oct 5*

Oct 12

Oct 7

Oct 20

Oct 22

Oct 26

Oct 21

Nov 3

Nov 5

Nov 9

Nov 4

Nov 16*

Nov 16*

Nov 23

Nov 18

Dec 1

Dec 3

Dec 7

Dec 2

Dec 15

Dec 17

Dec 21

Dec 16

Dec 28*

Dec 28*

Jan 4 2019

Dec 30

Jan 12 2019

Jan 14 2019

Jan 18

Jan 13 2019

Jan 26

Jan 28

Feb 1

Jan 27

Feb 9

Feb 11

Feb 15


ADP Workforce Now Timekeeping Training

ADP Workforce Now offers web-based training and quick reference guides that demonstrate the various tasks in the timekeeping module. After completing the training that is relevant for your position, you should contact AREF Human Resources for additional questions.

Important Notes:

  1. The online training and timekeeping system are compatible with IE 5.5 + and requires you to disable popup blockers.
  2. The online training and timekeeping system are not compatible with Firefox.
  3. The online training and timekeeping system are not compatible with Macintosh computers.
  4. You will need headphones or speakers for the audio of the web-based training.

AREF Employees
All employees will need to review the attached reference guides to become acquainted with the ADP Workforce Now timekeeping module. The reference guide materials are provided here, while the web-based training is available in the ADP Workforce Now system.

Supervisors & Timekeepers
All timekeepers will need to review the attached reference guides and/or web-based training to learn the new system.

  • Option 1: Web-Based Training
    The Time & Attendance – Manager Basics and Beyond Web-based training is available whenever you need it. The tutorial is self-paced, so you can complete the training at your convenience, and provides you with hands-on practice simulations. This training takes about 2 hours and 30 minutes to complete.
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