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Related Information
Online Timekeeping & Leave System

Beginning March 12, 2010, AREF employees will submit all time and attendance information (including leave requests) using ADP Workforce Now Timekeeping.

Training tutorials are available to all department supervisors and timekeepers via > Human Resources > Employees > Timekeeping & Leave.

Human Resources

AREF Employee Administrators

Information in this section is intended for administrators managing employees paid through the Atlanta Research & Education Foundation.

Hiring Overview

Equal employment opportunity will be provided to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. All job advertisements for the Atlanta Research and Education Foundation must be completed and posted in AREF Online prior to searching for employment candidates. Please contact AREF Human Resources directly regarding any and all external job advertisements.

To submit the Job Announcement in AREF Online:

  • Visit and create an account (if you have not done so already).
  • Login and click on "Human Resources Management" under the AREF Online Main Menu (top, left side).
  • Click on "Add New Job Posting" under the "Job Announcements" menu (middle of page).

Contact AREF Human Resources to address any questions throughout these steps, including questions about compensation and position summary. HR is able to provide a job description worksheet that may assist with formatting and content development prior to going online. This will allow you to take your time, check grammar and spelling and easily copy and paste into the online fields when you are ready to post.

Once the job description is submitted, it will be reviewed by AREF's Administrative Office for approval. The approval status will be communicated to you within three (3) to five (5) business days.

Upon approval, the position is then activated. After activation, you may request that all potential candidates with whom you've had direct contact apply online ( You will access applications through ADP WorkforceNow Recruiting. ** If you do not have access to ADP, we may need to establish an account for you. Please contact AREF HR. **

Prior to sending the Request to Hire Memo, you are expected to contact the final candidate to verbally offer employment, and advise that the offer is contingent on AREF approval. The verbal offer is the most appropriate opportunity to confirm the work schedule and start date.

AREF employees start on the first Monday of a pay period, and New Hire Orientation begins that day at 9:00am and ends at 11:30am. Please review the first column on the left of the AREF Payroll Calendar for these dates. (AREF pay periods begin on Sundays; however, start dates are on the first Monday of the pay period.) There may be exceptions to the orientation date/time, which are subject to change based on payroll processing and/or business needs.

Return the Request to Hire Memo to AREF Human Resources via scan/email no later than ten (10) business days prior to the start date. Please be sure to complete the form in its entirety; incomplete forms will be returned and the offer will not be processed.

AREF will notify you for any questions or matters that require follow-up as soon as reasonably possible upon receipt of the Request to Hire Memo.


  • No one may begin working until they have received and signed a job offer letter.
  • All AREF employees must receive a VA "Without Compensation" (WOC) appointment. It is important for the candidate to begin the WOC process as soon as feasibly possible after the offer is accepted.
  • AREF employees are not permitted to conduct research-related activities until the VA has cleared the individual through a background investigation. Please plan the first several weeks of employment accordingly, ensuring that the incumbent has sufficient work available to fulfill his/her full tour of duty.

Job Description Worksheet

The job description worksheet must be completed and posted while you are searching for a new employment candidate. The announcement must be posted for 5 working days before an individual can be given a job offer. Complete this form using AREF Online to route it for approval and posting on our website.

Acrobat Logo Job Description Worksheet

Request to Hire Form

Return completed Request to Hire Memos to AREF Human Resources via scan/email. The document must include the Principal Investigator's (or authorized delegate's) signature for whom the employee will be working. All messages regarding new hires should be directed to Ellen Schneider.

Acrobat Logo Request to Hire Form

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